> ## Documentation Index > Fetch the complete documentation index at: https://magic-post.mintlify.site/llms.txt > Use this file to discover all available pages before exploring further. # Teams > Create a team, invite people, assign approvers, share credits and follow what your team does. A team lets you bring people in to post alongside you, share credits with them and sign off their posts before they go out. Open it from **Workspace → Teams** in the sidebar. ## How teams work * A person belongs to one team at a time, either as its owner or as a member. * Every member connects and publishes through their own channels. * How many people you can add depends on the owner's plan. See [Seat limits](#seat-limits). * Invitations expire after 14 days. * Owners cannot leave their own team. They disband it instead. ### Roles | Role | What the person can do | | - | - | | **Owner** | Creates the team, invites and removes people, renames or disbands the team, shares credits and signs off posts. | | **Approver** | A member the owner trusts to sign off posts. Approvers review posts from other people but never their own. They take a seat like any member. | | **Member** | Posts through their own channels. When the team requires sign-off, their scheduled posts wait for an owner or approver. | Approvers and the sign-off switch are managed on the Approvals page. See [Approval workflow](https://magic-post.mintlify.site/user-guide/approvals.md). ## Create a team **1. Open Teams** Click **Teams** in the sidebar. **2. Name the team** Under **Create a team**, enter a **Team name** (2 to 120 characters). **3. Create it** Click **Create team**. If **Create a team** does not appear and you see a locked panel that says **Upgrade to a plan with team seats to invite people and review their posts together**, your plan has no team seats. See [Seat limits](#seat-limits). You can only create a team if you do not already belong to one. ## Invite people **1. Click Invite** On the Teams page, click **Invite**. **2. Enter an email address** In **Invite a teammate**, enter the person's **Email address**. **3. Send** Click **Send invitation**. MagicPost emails the invitation. If the person already has an account, the invitation also appears in their notifications. It stays open for 14 days, and you can see it under **Pending invitations**, where **Revoke** cancels it. A pending invitation takes a seat until it is accepted, revoked or expired. The **Invite** window shows how many seats are used, and tells you when none are left. ### Accept an invitation **1. Sign in with the invited address** The invitation only works for an account that uses the email address it was sent to. If you have no account yet, register with that address first. **2. Open Teams** Click **Teams** in the sidebar, or use the **View invitation** button in the email. **3. Accept or decline** Under **Your invitations**, click **Accept** or **Decline**. You cannot accept while you belong to another team. Leave that team first. ## The Teams page Once you are in a team, the page shows: * **Seats**, **Members** (including the owner), **Credits used** (since each member joined) and, for owners, **Your credits**. * **Members**, with each person's role. Owners also see each member's **Balance** and **Used** credits. * **Pending invitations** (owners only). * **Activity**, a log of joins, departures, removals, role changes, invitations, shared credits and post reviews. ### Share credits with a member Owners can move credits from their own balance to a member. **1. Pick the member** On the member's row, click **Share credits**. **2. Enter an amount** In the **Share credits** window, enter an **Amount** between 1 and the **Available to share** figure. **3. Share** Click **Share**. The credits leave your balance and reach the member as credit packs, so they do not expire and a plan renewal does not wipe them. The member gets a **Credits received** notice. If your plan gives you unlimited credits, you cannot share them, and the **Share credits** button is hidden. See [Credits and usage](https://magic-post.mintlify.site/account/credits.md). ### Follow the activity Use the filters above the log to narrow it: * The first drop-down filters by type: **All activity**, **Member joined**, **Member left**, **Member removed**, **Role changed**, **Invitation sent**, **Invitation revoked**, **Credits shared** or **Post review**. * The second filters by member, with **Everyone** as the default. Click **Export CSV** to download the log. The file has the columns Date, Member, Type, Description and Credits, and holds up to the 5,000 most recent entries. ## Manage the team ### Rename or disband (owners) **1. Open the settings** Click **Settings** at the top of the Teams page. **2. Rename** Change the **Team name** and click **Save name**. **3. Or disband** Click **Disband team** and confirm. Everyone is removed and pending invitations are cancelled. > [!WARNING] > > Disbanding a team cannot be undone. ### Remove a member (owners) Click **Remove** on the member's row and confirm. The owner cannot be removed. ### Leave a team (members) Click **Leave team** at the top of the page and confirm. You stop seeing the team's members and activity. ## Seat limits The number of members you can add comes from your plan. The plan limit is called **Team seats**, and it counts the people you add, not yourself. Approvers count as members. Pending invitations count too. * With a plan that sets the limit to 0, teams are not included. * With an unlimited limit, you can invite without a cap. * Users without a plan get the limit set on the free tier. * If the site runs without SaaS billing, there is no seat limit. Administrators set the limit in Admin → Finance → Pricing Plans (**Workspace and team**) and Admin → Finance → Free tier. See [Subscription plans](https://magic-post.mintlify.site/saas/plans.md) and [Free tier](https://magic-post.mintlify.site/saas/free-tier.md). The approval workflow is a plan feature too. It follows the owner's plan: a member's posts are held for review only when the owner's plan includes it and the owner turned sign-off on. ## Common messages > [accordion] Teams are not included in your plan. > > Your plan has no team seats. Upgrade to a plan that includes them, or ask your administrator to raise the limit. > [accordion] You already belong to a team. Leave it before creating a new one. > > A person can be in one team at a time. Leave the current team before creating another. > [accordion] That user already belongs to a team. > > The person you invited is already a member of another team, so they cannot be invited. > [accordion] An invitation has already been sent to this email. > > A pending invitation exists for that address. Wait for the answer or revoke it before sending another. > [accordion] That team is full right now. Please contact the owner. > > The owner's plan no longer has a free seat. The owner has to free a seat or upgrade the plan. > [accordion] This invitation was sent to a different email address. > > You are signed in with an account whose email differs from the one invited. Sign in with the invited address. > [accordion] You do not have enough credits to share that amount. > > Enter an amount no larger than **Available to share**. Credits on hold for running work are not available. 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