Invoices

Enter your company details under Finance, Invoice Settings, and learn how MagicPost numbers, builds and delivers PDF invoices for completed orders.

MagicPost produces a PDF invoice for every completed order. The seller details come from Finance → Invoice Settings, the buyer details from checkout, and the amount from the order.

​

Invoice settings

Open Finance → Invoice Settings. The page subtitle reads: configure your invoice preferences. Everything sits in one Company Information card.

Field	Required	Notes
Company Name	Yes	Up to 255 characters.
Company Website	Yes	Must be a valid URL, for example one starting with https.
Business Address	Yes	Up to 255 characters.
City	Yes	Up to 100 characters.
State	No	Up to 100 characters.
Postal Code	No	Up to 20 characters.
Country	Yes	Pick from the searchable list.
Phone Number	No	Up to 30 characters.
VAT Number	No	Up to 50 characters.

1. Fill in the card

   Enter your company details. The placeholders show the kind of value each field expects.

2. Save

   Click Save. The message Settings were saved successfully confirms it.

Until you save the form, the seller name on invoices falls back to the application name and the address block stays empty.

​

How an invoice is built

Part	Where it comes from
Invoice number	INV. followed by the order’s internal number padded to five digits, for example INV.00042. It is stamped on the order when the order completes and never changes.
Date and status	The order’s creation date and its status.
Seller	Invoice Settings. The company name, address, VAT number, phone and website.
Buyer	The name, email, phone and address collected at checkout. If the name or email are empty, the customer’s account name and email are used.
Line item	The plan name, with its type and credit count, for example a Monthly plan with its credits.
Tax	The Default Tax % from Finance settings. When it is above 0, the charged amount is treated as tax-inclusive and the invoice breaks it into net price, tax and total. The total always equals what the customer paid.
Footer notes	The order reference and the gateway used to pay.
Logo	The dashboard light logo, or the frontend logo when that is missing.

Invoices are created on demand each time they are downloaded and are not stored as files. A change to Invoice Settings therefore shows on every invoice you or a customer download afterwards, including invoices for older orders. The order’s number never changes.

The logo is only added when PHP’s GD extension is available and the file is a PNG, JPEG, GIF or WebP image. Without a usable logo the invoice is still produced. Upload logos under Website content.

To print the customer’s address on invoices, switch Billing Information on in Finance settings. Otherwise the buyer block shows only the account name and email.

​

Download an invoice

Only completed orders have invoices. A pending, declined, cancelled or failed order has none.

As an admin

1. Go to Finance → Orders.
2. Open the row actions of a completed order and choose Download Invoice, or open the order and click Invoice.

As a customer

Customers download their own invoices with the Download button in Billing history on the Billing page, from the page they land on after paying, and with the download icon in the Recent billing card on their Profile page. See Billing and subscription.

A customer can only download the invoices of their own orders. Admins can download any order’s invoice.

​

Free and manual orders

Free plan activations and orders you create with Assign Subscription are completed orders too, so they also get an invoice number and a downloadable invoice. A free activation shows an amount of 0.