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The approval workflow lets a team owner see every post before it goes out. Members write and schedule as usual. Their posts wait for the owner, or for a member the owner trusts as an approver, to sign them off. Open Publishing → Approvals in the sidebar. A number badge on the item counts posts waiting for you.

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Who does what

Teams, invitations and roles are covered in Teams.
Review needs the Approval workflow feature on the team owner’s plan. A member uses the owner’s plan for this, so members need nothing extra. When billing is not turned on for the site, the feature is available to everyone. Where the plan lacks it, the sidebar item shows a lock, unless posts are already waiting for you, and posts from your team are never held. See Subscription plans.

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Turn on sign-off (owner)

1

Open Approvals

Go to Publishing → Approvals. Scroll to Who reviews.
2

Turn it on

Select Turn on next to Team posts go out without review. It changes to Team posts need sign-off, with the note that anything a member schedules or publishes waits until it is approved.
3

Choose approvers

Under the toggle, each member has a role menu with Member and Approver. Set Approver for people who may sign off posts. The change takes effect straight away.
You always sign off as the owner. Select Turn off to let posts from your team go out without review again. Posts already waiting stay in the queue until someone signs them off, even if the plan later loses the feature. If nobody else is on your team yet, the page says so. Once people join you can let them approve posts here.

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Submit a post (member)

When sign-off applies to you, the composer changes:
  • Schedule reads Send for approval. The post goes out at the chosen time once it is approved.
  • Publish now reads Publish after approval. It goes out as soon as it is approved.
  • A line at the bottom reads Your team signs posts off before they go out.
The post gets the status Awaiting approval. You see it in Posts, on the Calendar when it has a time, and in Home under Pipeline. If it is the next post due, the Going out next card on Home says A reviewer has to approve this before it can go out. Reviewers hear about it in their notifications. See Notifications. Editing a post that is already waiting does not notify the reviewers a second time. A sign-off never carries over to new wording: a post you send again goes through review again. Your Approvals page lists Your submissions with the outcome of each: Awaiting approval, Changes requested, Rejected or Approved. A reviewer’s note appears under the post.

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Review posts

The Approvals page for a reviewer has a Waiting for you list on the left and the post on the right.
1

Pick a post

Select a post in the list. The right side shows How it will look: each network as it receives the post, with the caption, first comment, media and crop that channel will use. A green Passes checks or the problems the network would refuse are shown under each channel.
2

Check timing

The line under the post says what approval will do: Goes out at the scheduled time once approved, Goes out the moment you approve it, or No time set. Approving returns it to the author as a draft. A repeating series is marked Repeating series.
3

Decide

Choose Approve, Request changes or Reject.

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Approve

Approve signs the post off. What happens next: To approve several posts at once, tick them in the list, or use Select all, then use the Approve button that appears. Use Clear to undo the selection.

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Request changes

Choose Request changes, write what needs changing under What needs changing? and select Send back. A note is required. The author keeps the post as a draft, sees your note, edits it and sends it back to you.

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Reject

Choose Reject, write the reason under Why is it rejected? and select Reject post. A reason is required. The author keeps the post as a draft and sees your reason, in case they want it later. Notes can be up to 500 characters.
You cannot approve a post you wrote yourself. You see You wrote this one, so someone else on the team signs it off. If you are the only reviewer, ask the owner to make another member an approver.

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Discussion

Each post under review has a Discussion thread. The author, the post’s owner and your team’s reviewers can see it. Nobody else can read it. Write under Add a comment and select Comment, or press Ctrl+Enter. Comments are up to 2,000 characters. The Review history shows each step in order: sent it for review, approved it, asked for changes and rejected it, with the people involved. You can reply on a post even when nothing else is waiting. The thread is also on the post page.

Teams

Create a team, invite people and set seat limits.

Posts and statuses

What each post status means.